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Main Responsibility:

  • Responsible for all vehicle sales documentations and provides administrative support to the Sales Department. Assist Central Audio Finance and Insurance Departments.

Job Description and Standards:

  • Reports to Sales Admin Assistant Manager(Functionality)/ Asst. Gen. Manager(Administrative)
  • Ensures accurate documentations of vehicles and ensures smooth flow of the

Documentation process with no incidence of delay.

  • Receives, records and forwards customer financing applications for processing by the Central Auto Finance Coordinator and follows-up status from the same.
  • Prepares daily report on the status of credit applications for easy reference.
  • Monitors NWD vehicle inventory (movements-deliveries, transfers, displays, etc.)
  • Properly coordinates with Central Sales Admin on unit allocations and orders.
  • Prepares Vehicle Sales Invoice (VSI) and Promissory Note/Chattel Mortgage (PNCM)
  • Request accessories installations through Purchase Order (PO)
  • Prepares Customer folder ensuring completeness of documents (Vehicle Sales Agreement, VSI, Vehicle Delivery Receipt, Customer Data Sheet, Computation Sheet, PNCM, Insurance Policy) for customer signatures.
  • Updates Central Sales Admin, Insurance Dept and DDMO of daily releases,
  • Documents and breakdown sales figures for sales management.
  • Monitors releases and prepares daily, weekly and monthly releases reports accurately and with no incidence of delay.
  • Creates order confirmations and files in the vehicle files.
  • Monitors delivery dates and ensures that vehicles for delivery are available and prepared.
  • Assist clients and Sales Consultant or Insurance inquiries.
  • Submits VSI to Central Insurance for preparation of Insurance policy.
  • All transactions are virtuous and unadulterated.
  • Performs other duties that may be assigned by the Management.
  • Practices 5S in the work area at all times.
  • Observes Company policies, Rules and Regulations.
  • Attendance is above average.


Sales Administrative Staff/ Finance Staff/ Insurance Coordinator

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