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Main Responsibility

  • Overseas day  today functions of sales admin office and responsible on the safety and quality of all brand new units in the dealership.

Job Description and Standards

  • Reports to General Sales Manager/ Branch Sales Manager
  • Ensures that invoicing of units is accurately prepared with no incidence of delays.
  • Ensures that the following reports are accurately prepared and submitted on or before the set due dates :
    • Vehicle Releasing Report
    • Monthly Summary Reports
    • Reservation Reports
    • Monthly Inventory Report
    • Daily Retail Sales Inventory & Reservation Reports
  • Purchase Order (P.O) of units is efficiently prepared with no incidence of error or delays.
  • Monitors swapping and transfer of units and ensures that proper documentation is accomplished.
  • Supervise pull-out and dispatch of units and ensures that proper pull-out/transfer/deliveries of units to minimize down time of drivers and for a more efficient operation.
  • Plans and monitor/controls movements of all units.
  • Coordinates with the distributors regarding pull-out of units.
  • Coordinates with GSM and Branch Sales Managers with their unit requirements and funding.
  • Responsible in providing information on the status and whereabouts of all units pulled-out from the plant as well as information on available units for pull-out.
  • Ensures that all “defects” noted by pull-out drivers on new units are reported and are corrected based on Standard Operating Procedure.
  • Schedules and monitors whereabouts of demo units





Sales Admin Supervisor/Assistant Manager
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